Convert Microsoft Office files to PDF

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The Microsoft Office add-ins give you additional controls over the PDF files you produce, including security, improved navigation with bookmarks and hyperlinks, pages sizes, image compression, and much more. The settings vary based on the Office application you are using.

Microsoft Word to PDF
Microsoft Excel to PDF
Microsoft PowerPoint to PDF
Microsoft Publisher to PDF
Microsoft Visio to PDF

To modify the PDF conversion settings:

For Microsoft Office 2007:

1. Open the Add-Ins tab
2. Click the Nitro PDF: Nitro PDF Settings button
3. Modify the settings and click OK.

For Microsoft Office 2000-2003:

1. Click the Nitro PDF: Nitro PDF Settings toolbar button
2. Modify the settings and click OK.

Microsoft Office add-in settings

The icons in the table below show which Microsoft Office applications (Word , Excel , and PowerPoint ) support the feature.

General settings
Open PDF file after creation	Opens the PDF once it has been created.
Convert document summary	Imports document properties such as Author, Title, Subject, and more into the PDF.
Prompt for file name	Pops up a dialog to rename the PDF before saving it.
Add links to PDF	Converts all active links in the file to active hyperlinks in the PDF file.
Include document revisions	Converts all document markups so they are visible in the PDF.
Attach source file	Attaches the original Microsoft Office file inside the PDF, which can then be opened and edited by the recipient.
Print all sheets	Converts all sheets in a spreadsheet to a PDF file.
Add bookmarks to PDF	Automatically creates bookmarks for each sheet in an Excel spreadsheet, or slide in a PowerPoint presentation. (For for more advanced bookmark creation in Microsoft Word, see below.)
Frame slides	Places a frame around each slide.
Layout slides	Allows you to layout out more than one slide per page in your PDF, as well as displaying your PowerPoint notes beneath each slide in the PDF.
Advanced settings
Page	Lets you set the page orientation and page size.
Font	Lets you set how to handle fonts. Embedding all fonts will increase the size but will allow more advanced editing if required. Embedding a subset of the fonts will look exactly the same as a PDF with all fonts embedded, it will be smaller in size, however the file could become problematic if a user needs to edit the text in the PDF. Not embedding fonts may mean that the PDF file does not look the same for all users - only users having all the fonts installed that were used in the source file will see the exact same looking PDF file. If this option is selected then you should make use of the font substitution settings to ensure text can at least be read.
Image	The image settings allow you to compress images to make a smaller PDF file. You should experiment to determine which method gives you the best combination of quality and file size. If you want to compress documents with rich graphics like photos and gradient-heavy images, use one of the JPEG settings.
Security
Applying security	Use passwords to control access to and the usage of PDF files. See the PDF Security section of this user guide for full information on the settings available.
Bookmarks
Auto bookmarking	The Bookmarks tab allows you to automatically generate a complete set of bookmarks based on the headings and styles used in the source file, making the PDF much easier to navigate through.