Edit text in PDF files

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Nitro PDF Professional includes all the text-editing tools usually required for making last-minute corrections and updates to PDF documents, without the need to go back to the source files in Word, Excel, WordPerfect and so on. (See the product overview for info on how to edit PDF documents with Nitro PDF Professional.)

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The Edit Text & Images tool is perfect for quickly fixing 'typos' and making minor formatting changes to text, as well moving, editing and deleting text and images in your PDF.

Tip: If you're planning to make many small or several major text corrections to a document, we recommend you go back to the source file and make the changes there-you'll have more precise control over the exact layout and look, and there may be an opportunity to automate the corrections to save time.

Edit Different Fonts

The properties of fonts can vary significantly depending on the settings used during the PDF file's creation, and this can affect your ability to edit text at all in a PDF. In particular, PDF files containing subset fonts can be problematic when last minute edits are required.

• Non embedded. These create the smallest file size because no fonts are embedded within the PDF. The tradeoff is that the PDF will most likely look different for different users. If you use common system fonts like Times New Roman, Arial, Times, Courier, and Symbol then you file will look pretty similar but if you use a font that your recipients do not have installed, then your document could look quite different to the file you designed.
• Subset embedding. These embed just the characters from each font that appears in the source file. This means that only part of the whole font has been included and that if you try to type a character (e.g. X) that was not used in the document when it was created, it cannot be inserted into the document. The reason why people subset embed fonts is that they want their file to look exactly as they designed but they want it to be as compact as possible -- embedding a whole font can increase the size significantly.

Note: If you try to enter a character that was not included in a subset font, the character will appear as a rectangle.

• Full embedding. These create the largest file size PDF files but are the easiest to edit text in.

Tip: To see the full properties of text, select the Edit Text & Images tool, right click on text and click Properties.

To insert text into a PDF:

1. On the Insert and Edit tab, in the Text group, click Insert .
2. Click on page where you would like to insert text.
3. On the Insert and Edit tab, in the Text group, click any of the text options to set the appearance of the text.

To edit text in a PDF:

1. On any ribbon tab, in the Tools group, click the arrow beneath Copy Text .
2. Click Edit Text & Images .
3. Double-click on the text you want to edit.

Note: If you don't have the font installed that you are trying to edit, and it has not been embedded, you may not be able to edit the text. It's important to understand that if you are working on a PDF document and you want to correct or modify the text it contains, it's essential you either have the font installed on your computer or have it embedded in the document. Some fonts will work fine because everyone will have them installed. If you are unsure about the fonts other users have and you want them to be able to modify the text, it's best to stay with system fonts like Times New Roman, Arial, Times, Courier, and Symbol.

To view all text properties in a PDF:

1. On any ribbon tab, in the Tools group, click the arrow beneath Copy Text .
2. Click Edit Text & Images .
3. Double-click on the text.
4. Right-click and then click Properties.

Related info: Nitro Pro Features

PDF file editing